Band Member Agreement

This agreement sets out the expectations, responsibilities, and terms that apply when you accept a booking to perform with Bowreed Limited.

1. Relationship with Bowreed

Musicians engaged by Bowreed are self-employed independent contractors and are not employees or workers of Bowreed Limited.
Bowreed contracts with clients to provide entertainment services and may engage musicians and other performers as subcontractors to fulfil those bookings.
You are responsible for your own tax, National Insurance, insurance, equipment, and any other obligations arising from your self-employed status.
Nothing in this agreement creates an obligation for Bowreed to offer future work or for you to accept future bookings.

2. Accepting a Booking

The fee, role, location, timings, and any other material requirements for each booking will be communicated before or at the time the booking is offered.
Once you accept a booking, you are expected to keep yourself available and fulfil it in accordance with the information provided and these terms.
You must notify Bowreed promptly if you become aware of anything that may prevent you from fulfilling an accepted booking.
Booking information supplied by Bowreed is confidential and must not be shared unnecessarily with third parties.

3. Fees, VAT & Payment

Your fee will be agreed in writing for each booking.
Unless expressly stated otherwise, the agreed fee is the total amount payable for the services described and includes travel and ordinary expenses.
If you are VAT registered, you must make this clear to Bowreed before accepting the booking. Unless expressly agreed otherwise, any fee quoted or agreed with you is inclusive of any VAT that you are required to charge.
You are responsible for providing Bowreed with a valid invoice containing any information required for accounting and VAT purposes.
Payment will be made in accordance with the terms agreed for the booking following satisfactory completion of the engagement and receipt of any required invoice.
Bowreed's obligation to pay an agreed musician fee is not dependent on Bowreed first receiving payment from the client.

4. Travel, Equipment & Expenses

Unless specifically stated otherwise, the fee offered for a booking is inclusive of all normal costs and expenses necessary for you to fulfil your role.
By accepting a booking, you confirm that you have, or will arrange at your own cost, the equipment, instruments, accessories, software, subscriptions, transport, and other resources reasonably necessary to provide the agreed services.
Any requirements communicated as part of the booking, including equipment, PA responsibilities, PAT testing, music or streaming subscriptions, dress requirements, or transport arrangements, are deemed to be included within the agreed fee unless Bowreed agrees otherwise in writing.
You are responsible for making your own reliable travel arrangements and for allowing sufficient time to arrive by the stated arrival or setup time.
If your usual transport becomes unavailable, including because of breakdown, cancellation, or other personal transport difficulties, you remain responsible for making reasonable alternative arrangements to fulfil the booking.
Bowreed is not responsible for taxis, replacement transport, emergency equipment hire, replacement accessories, software or subscription costs, testing or certification costs, or other additional expenses incurred by you in order to fulfil an accepted booking, unless Bowreed has expressly agreed to the expense in writing beforehand.
Flights, accommodation, parking, mileage, tolls, or other expenses will only be reimbursed where Bowreed has specifically agreed to cover them in writing.
If an unexpected circumstance may affect your ability to fulfil the booking, you must notify Bowreed as soon as reasonably possible. Notification does not transfer responsibility for any resulting costs to Bowreed.

5. Availability, Substitution & Deputies

If you become unable to attend an accepted booking, you must inform Bowreed immediately.
You may be asked to assist in identifying a suitable deputy, but any replacement performer must be approved by Bowreed before being confirmed.
You must not transfer, subcontract, or pass a Bowreed booking to another performer without Bowreed's prior agreement.
Any deputy engaged for the booking must be of an appropriate professional standard and agree to comply with Bowreed's requirements for the engagement.

6. Cancellations & Withdrawal from Bookings

If a client cancels or materially changes a booking, Bowreed will notify affected musicians as soon as reasonably possible.
Any cancellation payment due to a musician will be determined by the terms agreed for that booking and the circumstances of the cancellation.
If you withdraw from an accepted booking without reasonable cause, you are expected to give Bowreed as much notice as possible and to assist with finding an appropriate replacement where reasonably requested.
Repeated late withdrawal, failure to attend, or withdrawal without reasonable notice may result in Bowreed no longer offering you work.
Bowreed may withdraw an unperformed booking from a musician where there has been a serious or repeated breach of these terms, professional misconduct, or another reasonable concern affecting Bowreed's ability to provide the contracted service to the client.

7. Professional Conduct & Performance Standards

You must behave professionally and courteously towards clients, guests, venue staff, other suppliers, Bowreed personnel, and fellow performers at all times.
You must arrive by the stated arrival time and be ready to perform at the agreed time. Serious or repeated lateness without reasonable cause may be treated as a breach of these terms.
You must perform to an appropriate professional standard and be suitably prepared for the engagement.
You must follow reasonable instructions relating to the running of the event, including directions from the caller, band leader, venue, or Bowreed where appropriate.
You should cooperate reasonably with changes to the running order or client requests where these can be accommodated without materially altering the agreed services or working conditions.
You must dress appropriately for the nature of the event and comply with any dress guidance provided by Bowreed. For formal events such as weddings, casual clothing such as jeans, T-shirts, sportswear, or trainers should not be worn unless specifically agreed.
You must not attend or perform while intoxicated or otherwise impaired. Alcohol must never interfere with your ability to perform professionally, drive safely, operate equipment, or interact appropriately with clients and guests.
The possession or use of illegal drugs while working on a Bowreed engagement is prohibited.
You must not behave in a way that could reasonably bring Bowreed Limited into disrepute or materially damage its relationship with a client, venue, supplier, or other performer.

8. Equipment, Safety & Setup

You are responsible for bringing any instruments, accessories, cables, stands, or other personal equipment reasonably required for your role unless Bowreed has agreed to provide them.
Your equipment must be safe, maintained in good working order, and suitable for professional use.
If you are responsible for providing or operating PA, lighting, or other electrical equipment, you must ensure it is safe, suitable for the engagement, and set up in sufficient time.
You must comply with reasonable venue safety requirements and must not knowingly create an unsafe working environment.
You should report any significant safety concern, equipment problem, accident, or incident to Bowreed as soon as reasonably possible.
Bowreed is not responsible for loss, theft, or damage to your personal instruments or equipment except where caused by Bowreed's negligence.

9. Complaints, Breach & Remedies

Bowreed may investigate any substantive complaint or concern relating to your conduct, attendance, performance, preparation, or delivery of an engagement.
You may be asked to provide your account of an incident or complaint and are expected to cooperate reasonably with any investigation.
A serious or substantiated complaint, material failure to provide the agreed services, intoxication, serious lateness, non-attendance, misconduct, or repeated failure to meet Bowreed's professional standards may constitute a material breach of these terms.
Following a serious or repeated breach, Bowreed may decide not to offer further work and may withdraw you from future bookings that have not yet been performed where reasonably necessary to protect clients or Bowreed's business.
Where agreed services have not been provided, or have only been partially provided because of your material breach, Bowreed may reduce or withhold any unpaid fee to a reasonable amount reflecting the services actually provided.
If payment has already been made for services that were not provided as a result of your material breach, Bowreed may seek repayment of the corresponding reasonable proportion of that fee.
Where Bowreed reasonably incurs a direct client refund or compensation payment specifically because of your material breach, Bowreed may seek reimbursement from you to the extent that the loss is directly attributable to that breach. Any such amount will be reasonable and proportionate and will not be imposed as a penalty.

10. Client Relationships & Re-engagement

Client information supplied to you through Bowreed may only be used for the purpose of fulfilling the relevant booking.
You must not use contact details obtained through a Bowreed booking to market your own services directly to the client.
You must not knowingly arrange future work directly with a client introduced to you by Bowreed where doing so is intended to circumvent Bowreed's involvement in that client relationship.
If a client approaches you directly regarding additional or future work arising from a Bowreed engagement, you should refer the enquiry back to Bowreed.

11. Liability & Insurance

You are responsible for arranging any insurance reasonably appropriate to your work, including instrument, vehicle, travel, and public liability insurance where applicable.
Bowreed is not responsible for loss of earnings arising from circumstances outside its reasonable control, including force majeure, venue closure, client cancellation, illness, transport disruption, or changes to an event.
Nothing in these terms excludes or limits liability where it would be unlawful to do so.

12. General Terms

Any exception or variation relating to a particular booking must be agreed with Bowreed in writing.
If any part of these terms is found to be unenforceable, the remaining provisions will continue to apply.
These terms are governed by the laws of England and Wales.

13. Agreement

By accepting a booking from Bowreed Limited, you confirm that you have read and agree to these terms and that you will provide the agreed services to an appropriate professional standard.